Confidentiality of library records is central to intellectual freedom and directly related to the ability of citizens to use library materials and pursue information privately. The purpose of this policy is to explain how the Library will respond to requests for information about library users and use information for library purposes.

Access to Patron Records

The records of the library which, by themselves or when examined with other public records, would reveal the identity of the library patron checking out or requesting an item or information from the library are confidential.  No individual except authorized Library staff shall have access to circulation other than his or her own without the cardholder's consent. Library accounts for which a bill has been sent may be revealed to parents of minor children, a collection agency, or law enforcement personnel.

Programs

Persons attending library programs or public meetings may be videotaped or photographed as a participant or audience member. These images may be used for Library programming or promotion. Notice of photography or videotaping will be posted on all promotional or informational materials used for a program in which either may be conducted. At no time will the library use names of those photographed or video taped without prior consent of those individuals involved.

Requests for Records

At no time will the Library Director, who serves as custodian of the records, release protected records except pursuant to a process, subpoena, or court order authorized pursuant to a federal, state, or local law relating to civil, criminal, administrative, or legislative investigative power. Library staff will seek legal counsel from the City Attorney in the event of such a request for release of Library records, and will respond to the request according to advice of counsel.

Revised 11/10
Approved 03/10